Frequently Asked Questions
When can I register for camp?
Parents can begin registering their campers through the portal in January.
What kind of food can campers expect while at camp?
Food is served buffet style 3 times a day with an evening snack with a variety of options at every meal. Parents with children on special diets coordinate with us beforehand so we can communicate with the chef, as well as any logistical details such as if the companion/directors will prepare a child’s food separately.
What is a typical schedule for campers?
8:00 to 9:00 am Breakfast
9:30 to 11:00 am Morning Activity
11:00 to 12:00 pm Lunch
12:30 to 2:00 pm Rest
2:00 to 5:00 pm Afternoon Activity
5:00 to 6:00 pm Dinner
6:00 to 10:00 pm After Dinner Fun
11:00 pm Lights out
Can you give me more information about the care that is provided for the kids? I know a doctor and two nurses are there, but what facility do they have to care for the kids?
There is a nurse’s cabin stocked with basic first aid, as well as more simple oncology needs, e.g. kids with a port can attend. Most of the patients are in between their treatments, but oral chemo CAN be administered. The medical staff assures that every child is receiving all of their prescribed medications as instructed. There is the Estes Medical Center nearby for any emergencies outside the scope of the facility at camp.
In addition to the physicians who volunteer, we are fortunate to have a resident as well on most shifts and/or helping us at check-in which enhances their learning by engaging first-hand in our program. Our camp leadership staff training includes modules regarding child development issues and the special needs of children facing a childhood cancer diagnosis. We are fortunate to have a child psychologist from Children’s Hospital Colorado provide training to all members of the camp staff.
Can parents send mail or care packages to campers?
We ask parents not to send mail to their campers. Since we serve families across all income levels, we feel it makes some kids feel bad if they don’t receive a package. We make certain to have additional clothes and supplies for those who would not have/or know to bring. We also discourage companions from providing their camper with a lot of candy or other treats since not every companion can do this.
Volunteering at Camp Wapiyapi:
When can volunteers begin applying to be a counselor?
The volunteer portal typically opens November 1st.
How are interviews conducted?
Interviews are either in person or via Skype. All new applicants must be interviewed.
During the year, we will visit universities and hold information sessions to reach as many prospective volunteers as possible. Possible applicants are interviewed during those sessions. All interviews are held on a rolling basis.
Am I guaranteed a position during my preferred session of camp?
Each session will be balanced with experienced and new volunteers, so we cannot promise placement in a specific session. Sometimes we have more applicants for certain sessions than there are volunteer roles, so flexibility will allow us to place volunteers across different sessions. Those on the Wait List with completed forms will be placed in open spots.
When are positions filled?
We fill the camp leadership positions by the end of the winter holiday. These positions require personal (in person or Skype) interviews. The deadline to apply for a leadership role is December; for all other roles, by March.
How many sessions can I volunteer for?
Volunteers can serve a maximum of 2 sessions at camp.
What happens if I am late submitting my forms?
All required forms must be submitted by the deadline in order to participate. No exceptions.
I had a physical last fall to play a sport. Do I need another exam?
Yes. You’ll need an updated medical form completed by your doctor.
I cannot afford to see my doctor. Is it really necessary for me to provide you with an updated medical form?
Our childcare facility license requires this form for every person working with the children. This requirement is even more important for Camp Wapiyapi and the at-risk population of kids we serve. Note that exams do not have to be conducted by your regular physician. You may find affordable options for a check-up by another doctor.
I signed up in December. Do I have to wait until May to know what my role will be at camp?
The sooner you get your forms turned in, and all application requirements met, the sooner we’ll be able to let you know if you have a role at camp. Due to our unique staffing structure of matching volunteers to campers, we will begin the matching process once the camper pool is complete. That typically occurs in March and this means specific roles will be communicated the first part of April.
The more flexible you are for sessions and roles, the easier it will be to place you. Meanwhile, use this time to ensure all required documentation, references, and certifications are uploaded to your application.
How do I know if my references were received?
The people who write your reference letter will receive an email when you apply that has a link to an online form. This is where they will write their recommendation for you. You can check the status of your recommendations under My Profile > Character References in your account in Summer Camp Breeze.
I am taking a class during the camp session. Can I sign up for part of the session?
No. Volunteers stay with the campers overnight at the camp facility and are onsite and ‘on call’ during the entire session. There is no internet access at the camp.
Alternatively, you can apply as a part-time volunteer that comes up for one day.
Did we forget something?
If you have a question that we didn’t answer about camp, email Kelly at firstname.lastname@example.org
Or if you have questions about the application process, please email email@example.com.